Access to documents and other materials is essential for a successful meeting. Board portals streamline the compilation, distribution, and tracking of meeting documents saving valuable time and resources for administrators and board members alike.
Modern board management tools allow real-time collaboration across multiple devices, platforms, and locations, empowering board members to play a more active part in governance both inside and outside of the meeting room. They also come with built-in eSignature technology that can not only support remote and hybrid meetings, but also verify the authenticity using digital signatures for security.
Board-level documents are among the most sensitive documents in any business. As such, it’s important that your board portal is able to provide instant updates so that each board member has access to the most current version. This will also save your board time by preventing members from debating an old version of a document in meetings.
Your board portal should include a central location to store documents and other files to ensure that your board members do not have to search through cluttered email threads that are outdated and quickly dated or look through physical meeting packets. Your meeting with the CEO of another company board software should also let members access meeting agendas and meeting agenda items on their personalized dashboard, so they don’t waste time looking up details or trying to remember important dates.
You can create meeting materials in a matter of minutes not hours with the best board portals. Your board can cut down on time by using templates, duplicating past agendas and integrating calendars to show real-time availability of members of the board.