The minutes of the board meetings are an important element of good governance since they ensure that each discussion and decision is recorded. The responsibility for taking minutes at a meeting typically will be the responsibility of the secretary of the board or a person designated for this job.
The person who takes minutes of meetings must be capable of listening and record the entire conversation even if some directors are debating an issue or arguing. The minutes may be scrutinized in court when the company is sued and they should be as objective and neutral in the event of a lawsuit.
Note the date and time of the meeting. This information is essential to record your minutes following the meeting. It also will make it easier for your readers to locate relevant information. You should also indicate whether the meeting was an ordinary one or a special one. an emergency, or an executive session.
Include all participants at the meeting. This includes the presiding officers, board members, and non-voting attendees, such as staff, guests and other attendees. Maintaining a precise list of those present is crucial, especially in recording meetings conducted remotely.
Include a summary of every item on the agenda. This can be done by a paragraph or two of a summary that summarizes the most important topics of discussion as well as any significant decisions made. It is important to not include too many details. The detailed minute books can https://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-porta confuse readers and make it hard to comprehend the direction of the business.